Regional Meeting award

The ASBMB Student Chapters Regional Meeting Award supports small scientific meetings hosted by individual chapters or in collaboration with other schools or chapters. These meetings should bring students and faculty together, foster an exchange of ideas and highlight research projects. The organization and structure of each meeting can be customized by the individual chapter host. Each approved regional meeting will receive $600 and be allowed to present one $500 ASBMB Student Chapters travel award to an undergraduate presenter based on the merit of his/her research and poster presentation. Up to two additional $500 ASBMB Student Chapters travel awards may be provided depending on the number of additional schools participating in the meeting.

Application deadline
Priority deadline is February 15, 2018. A total of six regional meetings will be funded by ASBMB per year. Additional applications may be reviewed after the deadline until all awards have been granted. Funded meetings must be held before March 31, 2019.

Eligibility and application
Any active ASBMB Student Chapter, with the faculty advisor’s permission, is invited to submit a proposal to host a Regional Meeting. To apply, a letter of intent to host a meeting must be submitted to education@asbmb.org by the award deadline and include the following information:

  • Name of the host chapter and name of chapter adviser. Applicants must have an active ASBMB Student Chapter.
  • Title of meeting, meeting date, registration deadline and the abstract submission deadline. Include a link to the meeting website if available.
  • Description of the meeting, including sessions to be held, names of invited speakers (if any) and anticipated attendance. Indicate expected number of ASBMB Student Chapters members and faculty that will participate in the meeting.
  • Brief description outlining how the meeting will be advertised.
  • Brief description that defines the role of Student Chapter members in the design and implementation of the meeting.
  • Description outlining how the Student Chapters travel awards will be awarded.
  • A budget outlining how the award money will be spent.
  • Include a statement that indicates support of the host university.

Responsibilities of Chapters receiving a Regional Meeting award 
Chapters receiving the award must fulfill the following requirements:

  • Acknowledge ASBMB support on the meeting website and in the program when these are available.
  • Sponsor an ASBMB promotional table. Promotional materials will be provided by ASBMB by contacting education@asbmb.org.
  • If Student Chapters travel awards are given, submit the recipients’ names, the name of the faculty adviser, contact information, biographies, photos (with photo releases) and brief descriptions of their research projects to education@asbmb.org no later than one month after the regional meeting.
  • Submit a short meeting report to the ASBMB education office no later than one month after the meeting. Include in the report the number of attendees, the number of student chapter members and provide a listing of all universities that were represented at the meeting. The report also should include photos with proper photo releases (see below), travel awardee information (see above) and hyperlinks to the meeting website, abstract book or program, if available.
  • The Regional Meeting award is administered by reimbursement. Submit invoices with the reimbursement request form directly to: ASBMB education department, 11200 Rockville Pike, Suite 302, Rockville, MD 20852.  

Responsibilities of Student Chapters travel award winners

  • To receive an ASBMB Student Chapters Travel Award, travel awardees must submit an abstract to the ASBMB annual meeting by the abstract submission deadline and present at the Undergraduate Poster Competition and during the main EB poster session. More information here.
  • In addition, Student Chapters travel award recipients must attend the Undergraduate Meeting Orientation at the annual meeting. 
  • Awardees will be notified about registration for these events in January once the abstract has been accepted.

Upcoming regional meetings

  • University of Arizona - February 24, 2018

Please contact education@asbmb.org to receive more information regarding regional meetings.

Sample application
Review the photo policy and download the ASBMB photo consent form