Home Meetings and events Propose an event ASBMB Networking Program

ASBMB Networking Program

Now accepting proposals on a rolling basis Download application form

The ASBMB Networking Program brings together local early career and established scientists, including scientists from academia (graduate students, postdoctoral fellows, staff scientists and faculty members), industry, non-profits and government. Each event provides a unique opportunity to network with fellow scientists, enhance career and professional development and learn how to best utilize professional organizations like the ASBMB.

Support from the ASBMB

The ASBMB will provide the following support:

Create an event webpage
Create and send the event invitation
Create an RSVP system
Provide an event email template and promotional flyer
Advertise the event to local members
Provide a slide deck describing the benefits of professional societies
Provide up to $500 to support the event (i.e. refreshments, site rental. Receipts required for reimbursement)
Provide society promotional materials (e.g. membership brochures, journal brochures, ASBMB Today magazine, career information, pens, pins)
Create and send a post-event survey and provide results to organizer(s)

Organizer's responsibilities

One organizer must be a current ASBMB member in good standing
Schedule the event at least 90 days beforehand in consultation with the ASBMB
Reserve an event space, A/V and refreshments
Develop the event agenda
Invite the speaker(s)
Provide all relevant details to the ASBMB for inclusion on the website (e.g. institution logo, date, time, location, agenda)
Work with the ASBMB to identify potential attendees and market the event
Provide receipts to the ASBMB for reimbursement
Provide the ASBMB with a list of attendees and their email addresses
Share event photos with the ASBMB for future use in program promotions
Provide information as to how protections will be provided against exposure to infectious agents
Optional — Seek additional financial support
Optional — Provide questions for the post-event survey
Optional — Consider enlisting the help of a graduate student or postdoc (or a committee) to plan the event. This can be a valuable leadership experience.

Planning a networking event

Format

The ASBMB recommends planning a two-hour event, but the event should be no more than three hours. Consider your academic or business calendars when planning the event; events held at the end of the semester, for example, may have low attendance. Each networking event should be organized around a presentation by a qualified speaker on a career or professional development topic of interest to early career scientists. Example popular topics include: careers in industry, career paths, how to get a faculty position and/or current research. The presentation should not be solely about the speaker’s research. If you are unsure what topics might be popular, consider checking with (or collaborating with) your graduate school or postdoc office or your institution’s career center.

The presentation can be structured as a seminar or workshop and run from 30 minutes to one hour depending on the topic and presentation style. This should be followed by a 5- to 10-minute presentation by an ASBMB member on the benefits of professional societies. The ASBMB can provide a slide deck if desired. The event should conclude with plenty of time for networking among attendees. The following is a sample agenda:

20–50 minute presentation on a career and professional development or research topic
10 minute presentation on the benefits of professional societies
60–90 minutes of networking with light refreshments

Event space

The ASBMB highly recommends that you book a space as early as possible. Ensure your space will support your preferred audience size, agenda, refreshments and budget. If you are inviting attendees from outside your institution, ensure the venue is accessible to them.

Refreshments

Your budget will dictate the type of refreshments you offer. You should order the refreshments as soon as you book your event space. If you are relying solely on the funding provided by the ASBMB, you will need to stick to light finger foods and non-alcoholic beverages. Examples of popular and economical refreshments are donuts, bagels, coffee, tea, pastries, pizza and ice cream sundaes. If your institution or department is willing to provide additional funding, you may be able to offer more substantial refreshments. We recommend you put out the refreshments a few minutes before the end of the presentations to encourage participants to stay. Consider providing vegetarian and gluten-free options.

Attendees

In addition to inviting graduate students, postdocs, faculty and staff, the ASBMB encourages you to invite other scientists from your institution and from local industry, government or non-profit research organizations. The ASBMB can identify local society members. Your agenda, location and budget will dictate the size of the event. You also should consider that larger events can be more intimidating for early career scientists new to networking.

While undergraduate students are welcome to attend the event, they should not be the target audience. If you are interested in hosting an undergraduate-focused event, please contact education@asbmb.org to learn about how to start an ASBMB Student Chapter.

Marketing

The ASBMB will create an event website and an online RSVP system for you. After you identify prospective attendees, you may create and send the invitation yourself (including the RSVP link) or the ASBMB can do so for you. The ASBMB also can assist you in marketing your event by providing promotional flyers. You should coordinate with your colleagues and support staff to print and distribute materials around your institution (e.g. email to listserv, flyers on elevators and bulletin boards) and at other local institutions.

Example marketing plan:

Announcement at regular departmental seminars
Email to departmental listserv
Flyers posted in buildings of interest
University monthly digest and website

Questions? Contact jkotloski@asbmb.org

How to apply

ASBMB members can submit their completed proposal to jkotloski@asbmb.org. The ASBMB Membership Committee will evaluate all proposals. The proposal should include the following information:

Organizer(s) information: Include name, affiliation, mailing address, email address and telephone number for each organizer.
Event dates: Provide three potential event dates that are at least 90 days out.
Event venue: Include a description of the venue, including its address, size limit and type (e.g. institutional building, hotel).
Target audience: Identify your target audience. Will you invite mid-career and senior scientists? Will you invite scientists from outside your department/institution? If you plan to invite scientists from outside your institution, how far away are their organizations? How many people do you anticipate inviting?
Event agenda: Include your preferred agenda. The ASBMB recommends planning a two-hour event, but the event should be no more than three hours. Does the agenda include enough time for networking? Does it include a 10-minute presentation about the benefits of professional societies, such as the ASBMB?
Speakers: List your preferred presentation topics and/or 1–2 proposed speakers.
Marketing: List any recommended venues for advertising the event (e.g. department e-newsletter, distribution of flyers).
Impact statement: Share how your event will impact both local early career scientists (e.g. graduate students and postdocs) and your broader, local scientific community.