Travel Award Guidelines and Instructions

READ COMPLETELY BEFORE SUBMITTING AN APPLICATION  

  • Travel award deadline: Dec.1, 5:00 pm EST
  • All application requirements, criteria, award reporting and/or required event participation are the applicant's responsibility (see individual award description)
  • The submitter and the applicant must be the same individual
  • Advisers should NOT submit abstracts or applications on behalf of a student/trainee
  • One travel award application permitted per applicant

I.  MEMBERSHIP STATUS 

ASBMB member or nonmember status is verified and tagged to the application during the login phase of the travel award application process.  In some cases, ASBMB membership is a requirement of award eligibility, (review specific award/grant description).  Member status cannot be updated once an application is submitted.  It is recommended to apply for ASBMB membership a minimum of 72 hours prior to submitting a travel award application in order to provide enough time to fully process the membership application.   ASBMB member dues must be paid in full for the dues year, Jan-Dec, 2016, prior to application submission. 

II. APPLICATION GUIDELINES  

 

  1. Applicant must successfully submit an abstract, as first/presenting author, to an ASBMB abstract topic category (#2000-2324) by Nov. 17.  Each applicant must be the first/presenting author of a unique, qualifying abstract.    
  2. Application must be complete and submitted by the travel award application deadline, Thursday, Dec. 1, by 5:00 p.m., Eastern Standard Time (unless otherwise posted in the award description).
    It is strongly suggested to submit prior to the final day.  
  3. Applicant is responsible for all award criteria and requirements associated with the specific award/grant to which application is submitted.
  4. Applicant must be able to fulfill all requirements of the specific award/grant to which application is submitted.
  5. Applicant may apply for one travel award/grant.  Multiple applications from the same applicant will be grounds for disqualification.  
  6. Limited funding is available for each award/grant category.  Submission of an application is not a guarantee of funding.
  7. All ASBMB awards/grants are paid on a reimbursable basis, via check payment, following the meeting and in compliance with all award participation requirements. No support is provided in-kind or onsite at the meeting.

III. SUPPORTING DOCUMENTS 

 

  1. You must have all required supporting documents ready to upload at time of application submission:
  2. Applicant's last name and abstract ID number MUST be in the upper right corner of every page of all supporting document.
  3. All documents must be PDF format.  All other file types must be converted to a .pdf file.
  4. Label each file name with applicant last name and document category, example ‘abstract,’ ‘advisor ltr,’ etc.  
  5. Do not use hyphens, apostrophes, asterisks, etc. in the document file name.  The system will not accept files with such characters.  

Examples of how to name supporting document files:

  • Armstrong_Abstract.pdf
  • Armstrong_Statement.pdf
  • Armstrong_AdvisorLtr.pdf  

 IV. APPLICATION SYSTEM LOGIN STEP-BY-STEP 

ASBMB MEMBERS, (Nonmembers scroll down) 

  1. Click “Apply for an ASBMB 2017 Travel Award Now!” (Section VII ).
  2. Enter the email address associated with your ASBMB member profile.
    Don't remember the email associated with your member record?
    Contact membership@asbmb.org before proceeding.  
  3. Once your email address is validated by the system, enter the password associated with your ASBMB member profile.
    Don't remember your password, click "Forgot your password?" to have your password emailed to you. Check your junk mail and spam filter if you do not see the reminder email in your inbox.
  4. Do NOT create a new profile if you do not remember either the email address or the password associated with your ASBMB membership account.
    Contact membership@asbmb.org and request this information prior to applying.  
  5. Select the, "Submit and Continue to Meeting" button at the bottom of the page to continue with the application submission process.   

NON-MEMBERS, (ASBMB Members scroll up) 

  1. Click “Apply for an ASBMB 2017 Travel Award Now!” (Section VII)
  2. Enter your email address
  3. If your email is not recognized by the system, click the "Sign Up," button to create your contact profile and set up a password.  Make note of the email address and password so you can return to the site.
  4. Complete the profile fields and select the, "Submit and Continue to Meeting" button at the bottom of the page to continue with the application submission process.  
  5. See "Membership Status" above.

V. INCOMPLETE APPLICATIONS  

 

  • Only complete applications (all required documents successfully uploaded and questionnaire complete) will be reviewed for funding consideration.   
  • Complete submissions will receive an on-screen confirmation in addition to an email confirmation.   
  • An incomplete application will receive an onscreen notice in red text stating missing components to the application.  You must log back into the system, review your profile, select the pencil icon to edit an "in-progress" application and complete the application submission.  All applications must be completed prior to the posted application deadline.  

VI. SYSTEM ERRORS 

If you receive a system error response during the login or submission process, please take a screen capture of the error message.  Here are some recommendations to investigate if you get stuck:

 

  • If your email address is already on file - contact travelawards@asbmb.org before proceeding.  Include your name, email address, award category and advise the error you received.
  • Check the labels of your supporting document files.  Remove apostrophes, hyphens or asterisks from the file name.
  • Exit the site, clear your browser history/cache and log back in to try again. Consider using a different computer in the lab or try from home.
  • Be patient!  The system may respond more slowly during times of heavy traffic.  Wait for the complete selection and upload of each required document.
  • If you are delayed during the submission process, your session may time out.  Log back into the system to start the process again.  
  • If you continue to experience difficulties, please contact travelawards@asbmb.org with your name, email address, award category, detail of the error you received - a screen shot is preferred with an explanation of what led you to the error, and the browser and version you are using.    

VII. APPLY FOR A TRAVEL AWARD 

Click here to login to the ASBMB 2017 travel award application system. Complete applications must be submitted by 5:00 pm on Dec. 1 unless otherwise stated.  Remember, a successfully submitted abstract, as first/presenting author, to an ASBMB topic category (#2000 - 2324) is required.