Travel Award Application Guidelines and Submission Instructions

1. There are specific requirements unique to each award category.  It is the applicant's responsibility to review individual award descriptions and associated award requirements, application guidelines, reimbursement guidelines and award notification information prior to appyling.
 
2. Applicant must be able to fulfill the presentation and participation requirements for the specific award/grant to which they apply.
 
3. Applicant may apply for only one travel award/grant category.  Multiple applications from the same applicant will not be considered. 
 
4. Applications must be submitted no later than 1:11 PM, EST on Friday, November 11, 2011.   5:00 PM, EST on November 8, 2011. 
(Exceptions: UAN Student Travel Award designates and UAN Outstanding Chapter Award, see award description)

5. Instructions for submitting an application are located on this page.  Review 'Preparing Supporting Documents" section below prior to submitting an application.

6. Preference will be given to ASBMB members. 
 
7.  Limited funding is available for each award/grant category and is awarded competitively.  Child Care Grant funds are evaluated based on need.
 
8. Application decision notifications will be sent on January 31st to the email listed in the applicant profile.  You will receive your award decision prior to the early registration deadline (Feb 23).
 
9. NIH Fellows - it is strongly suggested that all NIH Fellows check with their administrative office regarding the rules governing acceptance of reimbursable travel funding PRIOR to submitting an application.
 
10.  UAN Outstanding Chapter Award applicants.  The above guidelines do not apply to the UAN Outstanding Chapter Award.  Chapters have until February 15, 2012 to submit an application for consideration.
 

 Submission Instructions           Award Notification           Reimbursement Policy  

 


 

Preparing Supporting Documents:

• Applicant name and abstract ID number must appear on each page of each supporting document - place this information in the upper right side header.

• Supporting documents must be .pdf or .jpg files. All other file types must be converted to a .pdf or .jpg. 

• To avoid system upload errors, do not use hyphens, apostrophies, etc. in the document file name.
Use the following format when naming your supporting document files:

Applicant's Last Name_First Initial_FileDescription.File Extension. 

Examples:
               Armstrong_A_Abstract.jpg
               Jones_B_Statement.pdf
               Miller_C_AdvisorLtr.jpg
               Smith_A_Citizenship.jpg
               Taylor_B_TribalCert.pdf
               Williams_D_CourseList.pdf

 

Abstract:
Each applicant is required to successfully submit an abstract for presentation at the ASBMB meeting consistent with the following criteria: 
 

• Successfully submit an abstract to an ASBMB topic category by the posted abstract submission deadline

• ASBMB topics are those with a 2,000 series number and ASBMB designation, (#2,000-2,432)

• Successful submission includes payment of the non-refundable abstract submission fee

• The non-refundable submission fee will not be waived by the ASBMB office

• Abstracts in pending or incomplete status will not be accepted

• Abstracts submitted to other societies’ (AAA, APS, ASIP, ASN or ASPET) topic categories will not be accepted as part of an ASBMB travel award application

• Applicant must be the first/presenting author of the abstract, There are NO co-first authors

• Multiple authors of the same abstract will not be considered/funded.  Each applicant must be the first author of a unique abstract submission

• Only one abstract ID will be affiliated with an application

• Late-breaking abstracts cannot be accepted as part of a travel award application


 

Editing an Application:   

Editing a previously saved application is possible until the posted application submission deadline. Only a complete application (all required documents uploaded) may be saved. The system will not save an incomplete or in-progress application. 


  

MEMBERS OF ASBMB, step-by-step application submission (Nonmembers scroll down)

1. Click “Apply for an ASBMB 2012 Travel Award Now!” below.

2. Enter the email address associated with your ASBMB member profile.

3. Once your email address is validated, enter your password.

4. If you do not remember the password associated with your member profile, click the "Forgot your password?" link and it will be emailed to you.

5. Do NOT create a new profile if you do not remember either the email address or the password associated with your ASBMB membership.  If you do not remember the email address, please contact membership@ASBMB.org and request this information prior to applying.

6. Review and/or update the information in your profile and select the, "Submit and Continue to Meeting" button at the bottom of the page. 
Remember, all travel award related communication is sent to the email address entered in your profile.  

7. Select the category to which you are applying.  You will automatically enter the application form.

8. Complete all information fields and upload all required files as either.jpg or .pdf file formats.  The system will only accept pdf or jpg file types. 

9. Click “Submit and Continue.” 

10. Complete submissions will receive an on-screen confirmation in addition to an email confirmation.  Incomplete applications will be prompted for missing information.

11. To EDIT an application, return to your application via the “Apply for an ASBMB 2012 Travel Award” link.  You will always be asked to log in and review your profile information before continuing.

 

Click here to submit an application.    
Occasionally an applicant may receive a system error response when attempting to submit via a laboratory computer.  In this rare instance, we recommend using a different computer. 

 

NON-MEMBERS, step-by-step application submission (ASBMB Members Scroll Up)

1. Click “Apply for an ASBMB 2012 Travel Award Now!” below.

2. Enter your email address.

3. If your email was not recognized by the system, click the "Register to use this site," button to create your profile and set up a password.  Make note of the email address and password so you can return to the site.

4. Complete the profile fields and select the, "Submit and Continue to Meeting" button at the bottom of the page.

5. Select the category to which you are applying.  You will automatically enter the application form.

6. Complete all information fields and upload all required files as either .jpg or .pdf file formats.  The system will only accept pdf or jpg file types. 

7. Click “Submit and Continue.” 

8. Complete submissions will receive an on-screen confirmation in addition to an email confirmation.  Incomplete applications will be prompted for missing information.

9. To EDIT an application, return to your application via the “Apply for an ASBMB 2012 Travel Award” link.  You will always be asked to log in and review your profile information before continuing.

 

Click here to submit an application.
Occasionally an applicant may receive a system error response when attempting to submit via a laboratory computer.  In this rare instance, we recommend using a different computer.