ASBMB Undergraduate Student Competitive Travel Award

Applications for the Undergraduate Student COMPETITIVE Travel Award will be accepted from all eligible undergraduate students – read below.

This $400 award is offered to assist undergraduate students presenting an abstract at the ASBMB Annual Meeting and the 14th Annual Undergraduate Student Research Poster Competition in Anaheim, CA.

There are a limited number of travel awards in this category which will be awarded competitively.

Attn: UAN and Regional Meeting Travel Awardee DESIGNATES
DO NOT submit an application to the Competitive Travel Award site if you have been designated by your UAN Chapter Advisor as a UAN Travel Awardee, or if you received a Regional Meeting Travel Award.  Please contact your UAN Chapter Advisor or the ASBMB Office at meetings@asbmb.org for instructions for submitting your information to process your Travel Award.  Designates must present an abstract at the Annual Meeting and Poster Competition in Anaheim, CA.
 


Part I: Guidelines

DEADLINE EXTENSION: Monday, November 9, 2009, 5:00 PM, Eastern, for all ASBMB Travel Award Applications and Abstract Submissions
Applications will be accepted online thru Wednesday, November 4, 2009.

All applicants must “Successfully Submit” an abstract to an ASBMB Topic Category and pay the $65 nonrefundable abstract submission fee, by the November 4, 2009 abstract submission deadline in order to complete a travel award/grant application.

Note: The abstract submission and travel award/grant application deadlines are both
November 4, 2009.

Abstracts must be submitted to an ASBMB Topic Category.  Abstracts submitted to other societies’ topic categories do not qualify and will be declined for an award.  You may return to the abstract submission site by November 4, 2009, and log in as a returning user to update your topic category selection if necessary.

Only abstracts with a status of “successfully submitted,” can be submitted as part of an application.  Abstracts with 'pending' or 'incomplete' status do not qualify and will be declined for an award.  A successfully submitted abstract means the $65 abstract submission fee has been paid.

The $65 nonrefundable abstract submission fee is required and cannot be waived by the ASBMB Office.  This fee is NOT your meeting registration which is a separate fee.

Applicant must be the first and presenting author of the abstract.  There are NO co-first authors.

Late-breaking abstracts cannot be accepted as part of a travel award application.

There are a limited number of awards in each award/grant category. All categories will be awarded competitively.  Child Care grant applications are evaluated based on need. 

Applicant may apply to only one travel award/grant category.  Applications received by the same applicant for multiple award/grant categories will not be accepted.  

When preparing your travel award/grant application, please have all required supporting documents available to upload at the time of application.  You will not be able to log back onto the site at a later time to finish an incomplete travel award application.  Specific documentation requirements and guidelines for this award/grant are detailed below.


Part II: Specific to this Award

U.S. residency is not required for this award. 

December, 2009 graduates not already enrolled in a Graduate Program and Spring, 2010 college graduates are eligible.

Participation in the Undergraduate Student Research Poster Competition, beginning at 1:00 PM on Saturday, April 24, 2010, is mandatory for ALL Travel Awardees. 

All poster competition participants will be scheduled to present their poster twice during the meeting:
1) Poster Competition, Saturday, April 24, 1:00 PM – 4:30 PM.
2) During the main EB2010 Meeting, Sun–Tues, April 25-27. 
Programming information for presentation during the main meeting will be sent via email in February, 2010.

Travel schedules should be considered to allow for an on time arrival at the Poster Competition on Saturday, April 24, 2010. The competition begins promptly at 1:00 PM.

Required Supporting Documents
The following supporting documents are for Undergraduate Student COMPETITIVE Travel Award applicants ONLY and must be uploaded as a single Word document of PDF file during the online application process.

Research Essay
The essay must include the following information, a general description of your research including the long term goal of your project; your involvement with your research; how long you’ve been working on your project and what your role is in the project; why you like to do research and your post-graduate plans

Signed Letter of Recommendation
Letter from your faculty advisor on institution letterhead which explains why it would be beneficial for you to attend this meeting. A letter with an electronic signature or a scanned version of the letter is acceptable.

Copy of ‘Successfully Submitted’ Abstract
All Undergraduate Competitive Travel Award abstracts must be entered into the Poster Competition by checking the “Poster Competition” check box during the abstract submission process.

The check box appears on the Society Awards information page, following the selection of a Topic Category. 

If you have not entered your abstract in the Poster Competition, please visit the Poster Competition webpage and follow the steps to update your participation status. 

Any updates to a topic category must be completed by the first author no later than the November 4, 2009 abstract submission deadline.


Part III: Notification/Communication

ALL communication regarding travel award/grant applications will be via the email address provided on the travel award/grant application.

Please set your internet spam filter to accept email messages from the asbmb.org and mirasmart.com domains. 

Applicants will receive an email no later than November 30, 2009, confirming receipt of their application by the ASBMB Office.  This is a confirmation of receipt of application only, not an award notification.   If you do not receive a confirmation email by November 30, you may send an inquiry to meetings@asbmb.org beginning December 1st. 

Applicants will be notified via email of the disposition of their application no later than January, 31, 2010.  To expedite the communication process, we ask that you refrain from contacting the ASBMB Office prior to this date.   If you do not receive notification by January 31, you are strongly encouraged to contact the ASBMB at meetings@asbmb.org.


Part IV: Reimbursement and Registration

Meeting registration for undergraduate students is FREE and available on-site at the Anaheim Convention Center.

Travel schedules should be considered to allow for an on time arrival at the Poster Competition on Saturday, April 24, 2010. The competition begins promptly at 1:00 PM.

Undergraduate Student COMPETITIVE Travel Awardees may claim up to a maximum of $400 in qualifying reimbursable travel expenses to defray meeting related travel costs.

Qualifying expenses include: housing, travel and meals. Original receipts must accompany all reimbursement requests.  Faxed or scanned documentation cannot be accepted. 

The $65 nonrefundable abstract submission fee does not qualify for reimbursement.

Reimbursement is distributed by the ASBMB Office in Bethesda, MD, following recipients’ participation in the meeting and poster competition. No travel award funds are distributed prior to the conclusion of the meeting and no funds are distributed on-site in Anaheim.  Reimbursement takes approximately 4-6 weeks to process following receipt of documentation. Faxed or scanned documentation cannot be accepted. 

Specific reimbursement instructions will be provided to all award recipients with their notification.


Part V: Application

Applications are no longer being accepted.  Decision email notifications will be sent by January 31, 2010

.ASBMB Undergraduate COMPETITIVE Travel Award Application

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